Onboarding Administrator – Birmingham
- 2 days ago
- 3 min read
Oakley Recruitment is working in partnership with an expanding organisation based in Birmingham. This is an excellent opportunity to join the team as an Executive Administrator initially on a 12 Month FTC with the opportunity of a permanent position
Culture and Environment
Our client’s culture is corporate and professional. The environment is prestige, modern with the most amazing workspaces and breakout areas. It has a luxury hotel feel about the space.
Personality
The ideal candidate will be highly organised, detail-oriented, and proactive, with the ability to manage multiple priorities in a fast-paced, data-driven environment. you will be a strong communicator who can confidently work with stakeholders across teams, showing initiative and taking ownership of tasks from start to finish. This role would suit someone analytical, dependable, and motivated, who thrives in structured environments where accuracy, collaboration, and continuous improvement are key
Reward
· £20 per hour
· 40 hours per Week – Monday – Friday
· Immaculate contemporary working space in city centre location
· Opportunity to secure a permanent position
Job Role
· Managing on-boarding and off-boarding of employees and contingent workers on the (vendor management system) to streamline workforce transitions and ensure compliance
· Overseeing the vendor management system system, including submitting Decision Forms and aligning with budget requirements, to maintain proper staffing and fiscal control
· Initiating and tracking transfers (inter- and intra-departmental) to ensure seamless transitions and proper workforce allocation
· Providing support for hiring efforts regarding on-boarding needs, including (background checks) status follow-ups, to ensure timely and compliant onboarding of contingent staff
· Maintaining the people allocation system to ensure program hygiene, supporting the Product Manager optimal resource distribution
· Managing vendor invoicing to ensure accurate billings and timely payments
· Overseeing monthly financial accruals management and professional fees reconciliation to maintain budget accuracy and ensure regulatory compliance
Skills and experience:
• Experience in the financial services sector, ideally in an analytical role
• Proven ability in stakeholder and relationship management
• Excellent communication skills, including listening, writing, and speaking
• Outstanding attention to detail
• Capable of managing several competing priorities and projects at once while maintaining high-quality work
• Strong critical and analytical thinking skills, with the ability to employ sound judgment and make thoughtful decisions
• Advanced proficiency in Microsoft Office, especially Excel, Word, Adobe, and business-related tools, with strong numeracy skills required
• Consistently follow up on tasks and see them through from start to finish, ensuring deadlines are met, details are addressed, and responsibilities are clear
• Skilled at collaborating with various teams across departments
• Highly self-motivated, results-driven, and proactive
• Team work and flexibility are a strong asset in this role
• Familiarity with financial services, products and processes is a plus, as is experience in technology strategy, client service, business operations, or management consulting
• Understanding of automated testing tools and frameworks
Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.
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