Executive Assistant – Birmingham

Oakley Recruitment is working in partnership with an expanding organisation based in Birmingham. This is an excellent opportunity to join the team as an Executive Assistant initially on a 12 Month FTC with the opportunity of a permanent position

Culture and Environment

Our client’s culture is corporate and professional. The environment is prestige, modern with the most amazing workspaces and breakout areas, it has a luxury hotel feel about the space.

Personality

The ideal candidate will be highly organised, proactive, and able to manage multiple moving parts in a fast-paced, high-pressure environment. They will be detail-oriented and dependable, with strong communication skills and the confidence to coordinate with stakeholders at all levels. This role would suit someone calm under pressure, resourceful, and collaborative, who takes initiative and thrives in a structured, client-facing corporate setting

Reward

·        £200 per day

·        40 hours per week – Monday – Friday

·        Immaculate contemporary working space in city centre location

·        Opportunity to secure a permanent position

Job Role

·        Responsible for all logistics surrounding non-deal roadshows

·        Ensuring all information included in scheduling system is current

·        Managing all last minute / late changes and ensuring all parties are kept updated at all times

·        Updating internal systems post-event with final attendees

·        For in-person roadshows: suggesting flights / booking hotels / booking ground transfers / co-ordinating AV requirements / arranging visas / booking catering

·        Preparation of investor profiles. Printing of presentations

·        Expenses reconciled post-roadshow

·        Additionally, for virtual roadshows: Ensuring calendar invites correct in both investor and corporate calendars / Co-ordinating virtual connections for all meetings

·        Flexibility to travel to London during busy periods (approx. 6 weeks / year) plus ad-hoc days throughout the year

Skills and experience:

·        Experience as an Executive Assistant in a financial services or corporate environment

·        Solid organisational skills – ability to multi-task and prioritise effectively and follow up on open items

·        Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally

·        Ability to communicate clearly, concisely and confidently

·        Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed

·        Good judgment, independent thinker and resourceful

·        Calm under pressure, can prioritise and handle multiple tasks efficiently and effectively in a busy environment

·        Proficient in MS Outlook, Word, Excel, Power Point, Zoom

·        Highest degree of integrity, professionalism, diplomacy and discretion required

·        Willingness to develop good working relationships with all levels and peers

·        Comfortable working with people at all organisational levels, internally and externally

·        Can work well under pressure within a changing environment

·        Flexible and adaptable to work and support across multiple teams

·        Be resourceful and able to use own initiative in solving issues

Click here to apply

Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.