Oakley Recruitment is working in partnership with an expanding organisation based in London. This is an excellent opportunity to join the team as an Executive Assistant on a Temporary 12 Month Contract
Culture and Environment
Our client’s culture is corporate and professional. The environment is a prestige, modern space, the lobby and restaurant have a five-star hotel feel, and the interior and décor has a modern luxury vibe. It’s truly a wonderful place to work every day.
Personality
You will be a detail-driven individual who thrives in a fast-paced environment. If you love keeping things organised and take pride in juggling multiple tasks with ease, this role is for you!
You'll be the backbone of support for a dynamic team of 5-6+ bankers, ranging from junior levels to senior VPs, ensuring their day runs smoothly. There’s also an exciting opportunity to step up and assist Senior MDs during assistant vacations, giving you valuable exposure and room to grow.
We’re looking for someone who is not only professional and efficient but also brings warmth and a can-do attitude to the team. You’ll be the kind of person who naturally goes the extra mile, supporting both your colleagues and the wider business with enthusiasm and a team-first mindset. If this sounds like you, we’d love to hear from you!
Reward
Monday to Friday 9:00am to 5:00pm (1 hour lunch break)
Flexibility with hours is essential
Immaculate contemporary working space
Full in house and remote training
Job Role:
Diary and calendar management for multiple bankers
Coordinating and scheduling of meetings and conference calls across multiple time zones
Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
Coordinating room bookings for internal/external meetings and VCs across multiple locations
Coordinating travel arrangements for the team, including Visa applications, international flight, and accommodation bookings
Car bookings
Expense management and preparation
Invoice processing
Taking on ad hoc tasks while maintaining workflow
Supporting teams in day to day issues, needs and queries
Providing phone / holiday coverage for colleagues
Skills and experience:
Strong diary management expereince
Able to manage competing time-sensitive priorities and tasks
Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
Comfortable working with people at all organizational levels, internally and externally
Must be a team player that works well under pressure within a changing environment
Flexible and adaptable to work and support across multiple teams
Be resourceful and able to use own initiative in solving issues
Discretion to deal with confidential business matters
Friendly, polite, and approachable with a “can do, muck in” attitude
Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.
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