Oakley Recruitment is working in partnership with an expanding organisation based in Birmingham. This is an excellent opportunity to join the team as an Executive Assistant on a full-time permanent basis
Culture and Environment
Our client’s culture is corporate and professional. The environment is a prestige, modern space, the lobby and restaurant have a five-star hotel feel, and the interior and décor has a modern luxury vibe. It’s truly a wonderful place to work every day.
Personality
The ideal candidate will have strong organizational skills, providing high quality output with high attention to detail and excellent judgment, an independent thinker and resourceful. Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
Reward
Monday – Friday, 8am – 5pm or 9am – 6pm with 1 hour lunch break
Immaculate contemporary working space in city centre location
Supportive culture
Time and half after 40 hours worked each week £36 per hour
Job Role:
Providing administrative support in a complex team environment
Coordinating complex, senior-level internal/ external meetings and conference calls
Handling a high volume of phones calls
Interacting with high level business leaders in a professional and effective manner
Supporting internal and external managers or clients
Responding and following up on client requests
Maintaining complex and extremely detailed calendars and prioritizing meeting requests and related logistics
Coordinating domestic and international travel arrangements and processing expense reports
Maintaining understanding of policies and handles certain issues independently
Managing monthly invoices and arranges for payment
On-boards new hires, processes new employees, transfers, termination
General administrative duties
Skills and experience:
2 plus years’ experience
Strong proficiency in MS Word, Excel, PowerPoint and Outlook
Self-starter with ability to anticipate and solve problems quickly and efficiently
Excellent interpersonal and communication skills
Strong knowledge of general business, corporate and government cultures
Ability to handle highly sensitive, confidential and non-routine information
Demonstrated dependability and sense of urgency about getting results
Comfortable working with people at all organizational levels
Team player with a positive attitude
Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.
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