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Executive Administrator – £16.00 per hour - Birmingham

Updated: Mar 14

Oakley Recruitment is working in partnership with a well-established global, organisation based in Birmingham.  This is a great opportunity for someone wanting to grow their career starting as a German Speaking Junior Banker Assistant on a 6 – 18 month contract.

Summary

You will be responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate and Junior VP levels. 


Duties & Responsibilities

  • Diary and calendar management for bankers (Associate level+)

  • Coordinating and scheduling meetings and conference calls across multiple time zones

  • Managing a high volume of phone calls and emails, relaying information in a timely and accurate manner

  • Coordinating room bookings for internal/external meetings and VCs across multiple locations

  • Coordinating travel arrangements for the team, including visa applications, international flight and accommodation bookings

  • Car bookings

  • Expense management and preparation

  • Invoice processing

  • Taking on ad hoc tasks while maintaining workflow

  • Supporting teams in day-to-day issues, needs and queries

  • Providing phone/holiday coverage for colleagues


Skills and experience

  • Excellent Microsoft Word, Excel and Outlook skills

  • Able to manage competing time-sensitive priorities and tasks

  • Comfortable working with people at all organizational levels, internally and externally

  • Must be a team player that works well under pressure within a changing environment

  • Flexible and adaptable to work and support across multiple teams


Package and benefits

  • £16.00 p/h

  • Monday – Friday, 9am to 5pm with 1 hour lunch break

  • Immaculate contemporary working space in city centre location

  • Accrual holiday

  • Supportive culture

  • Opportunity to secure a permanent contract


Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the employment agencies act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process. 

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